Dear Parents and Guardians:
Election time is drawing near for our new slate of PTA Officers for the 2013-14 school year. All of our current officers will be stepping down, so this is your opportunity to take a vital role in continuing the great work of our PTA at Waters Landing. Below is a list of the duties of the 4 officers that make up the executive leadership of our PTA.
Please take some time to read over the position descriptions, and really give some thought to how you can help. All of the these positions can be, and have been, held by someone with a full-time job. We are all working parents regardless of where we work, so we all understand that the volunteers who serve on the PTA do the best that they can with the time that they have available to devote to their position.
It is also helpful to know that all of these positions have been held by at least one parent who is currently still at Waters Landing, so you will have an opportunity to receive some on-site training and a resource to ask questions of should you need assistance. Further, every summer the Maryland PTA holds training on a Saturday for all officers (as well as select committee chairpersons), it can be very helpful to get you started on the right path.
Please consider volunteering your time in one of these important positions next year. Feel free to contact me if you would like to discuss any of these positions further, or if you would like to serve as an officer. Let’s continue the tradition of excellence that so many in the past have worked so hard to achieve for our PTA and our school!
Duties of Officers The President shall:
a. preside at all meeting of this local PTA, the board of directors, and executive committee;
b. coordinate the work of the officers and committees of this local PTA in order that the purposes may be promoted;
c. be a member ex officio of all committees except the nominating committee;
d. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA or by the board of directors;
e. review and initial bank statements monthly; and
f. represent this local PTA at all council meetings or send an alternate.
The Vice President shall:
a. act as aide(s) to the president;
b. in their designated order perform the duties of the president in the absence or inability of that officer to serve;
c. and perform such other duties as may be prescribed in these bylaws or assigned by this local PTA or by the board of directors.
The Secretary shall:
a. record the minutes of all meetings of this local PTA, the board of directors, and executive committee;
b. be prepared to read the minutes of the previous meeting;
c. file all records;
d. have a current copy of the bylaws;
e. maintain a current membership list; and
f. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors.
The Treasurer shall:
a. have custody of all funds of this local PTA;
b. keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;
c. make disbursements as authorized by the president or board of directors of this local PTA in accordance with the budget adopted by this local PTA;
d. present a written financial statement at every meeting of the executive committee, the board of directors, the general membership and at other times when requested by the board of directors;
e. make a final report before the newly elected officers officially assume their duties;
f. be responsible for the maintenance of such books of account and records as to conform to the requirements of Article IV, Section 14 of these bylaws;
g. be responsible for preparing and filing all necessary tax forms;
h. have the accounts examined at the close of the fiscal year and upon change of treasurer by an auditor or an auditing committee of not less than three (3) persons who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. An auditor or an auditing committee shall be selected by the board of directors at least thirty (30) days before the new officers assume their duties; and
i. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors